Document Controller

Stantec is a global design and engineering firm with over 22,000 employees working in over 400 locations worldwide. Our company is committed to creating sustainable solutions for our clients and communities, and we pride ourselves on our collaborative and innovative approach to projects. With a strong presence in the Middle East, we are seeking a Document Controller to join our team in Dubai, United Arab Emirates.

Job Summary:

As a Document Controller, you will be responsible for maintaining and organizing all project documents in a timely and accurate manner. You will work closely with project managers, engineers, and other team members to ensure that all project documents are properly stored, tracked, and distributed as needed. The ideal candidate will have strong organizational skills, attention to detail, and the ability to work in a fast-paced environment.

Key Responsibilities:

• Create and maintain an organized filing system for all project documents, including drawings, reports, correspondence, and other important records.
• Receive, review, and distribute incoming project documents to appropriate team members.
• Ensure that all project documents are properly labeled, logged, and stored in accordance with company standards.
• Monitor and track document revisions, updates, and approvals.
• Collaborate with project managers and engineers to ensure that all project documents are accurate and up-to-date.
• Assist with document formatting, editing, and proofreading as needed.
• Prepare and distribute project document transmittals and other communication materials.
• Provide training and support to team members on document control processes and procedures
• Maintain confidentiality and security of all project documents.
• Other duties as assigned by the project manager or team leader.

Qualifications:

• Bachelor's degree in Business Administration, Engineering, or a related field
• Minimum of five (5) years of experience in document control, preferably in the engineering or construction industry.
• Experience in Infra and Stormwater Drainage System Project is an advantage.
• Proficiency in Microsoft Office and document management software.
• Strong organizational and time-management skills.
• Excellent attention to detail and accuracy.
• Strong written and verbal communication skills.
• Must be able to work full-time in Dubai, United Arab Emirates.