HR Administrative Support
Role Overview
The HR Administrator provides administrative and operational support to the HR Business Partner (HRBP) team, ensuring the smooth execution of day-to-day HR processes. This role is primarily focused on coordination, documentation, and data management and plays a key role in maintaining efficient HR operations, handling administrative tasks, and supporting the employee lifecycle from an organizational and logistical perspective.
Key Responsibilities:
Administrative Support to HRBPs
- Provide day-to-day administrative support to the HRBP team
- Coordinate meetings, agendas, and HR-related calendars
- Prepare documentation, presentations, and reports as required
- Manage shared HR inbox and route queries to the relevant stakeholders
Employee Data & Documentation
- Maintain accurate and up-to-date employee records in HR systems
- Prepare standard employee documentation
- Ensure proper filing (digital and/or physical) of employee documents
- Support data updates (new hires, changes, terminations) in HR systems
Process Coordination
- Support and coordinate HR processes such as onboarding, offboarding, and internal moves
- Track and follow up on required documentation and approvals
- Ensure administrative steps are completed accurately and on time
Payroll & Benefits Support (Administrative)
- Compile and validate data inputs for payroll processing
- Track absences, holidays, and other employee data
- Support administration of employee benefits (enrolments, changes, queries redirection)
Reporting & Data Management
- Extract and prepare basic HR reports (headcount, absences, etc.)
- Ensure data accuracy and consistency across systems
- Support audits and documentation reviews
General Operational Support
- Ensure compliance with administrative processes and internal procedures
- Identify opportunities to improve administrative workflows and efficiency
- Support ad hoc tasks and projects within the HR team
________________________________________
Skills & Competencies
- Strong administrative and organizational skills
- High attention to detail and accuracy
- Ability to manage multiple tasks and priorities
- Strong coordination and follow-up skills
- Discrete and professional handling of confidential information
- Good communication skills (primarily for coordination and support)
________________________________________
Profile & Experience
- Previous experience in administrative roles (HR experience is a plus, not required)
- Comfortable working with data and documentation
- Structured, reliable, and service-oriented mindset
- Ability to work in a fast-paced, support-driven environment
________________________________________
Reporting Line
- Reports to HR Manager / HRBP Lead
A little about ADP: We are a comprehensive global provider of cloud-based human capital management (HCM) solutions that unite HR, payroll, talent, time, tax and benefits administration and a leader in business outsourcing services, analytics, and compliance expertise. We believe our people make all the difference in cultivating a down-to-earth culture that embraces our core values, welcomes ideas, encourages innovation, and values belonging. We've received recognition for our work by many esteemed organizations, learn more at ADP Awards and Recognition.
Diversity, Equity, Inclusion & Equal Employment Opportunity at ADP: ADP is committed to an inclusive, diverse and equitable workplace, and is further committed to providing equal employment opportunities regardless of any protected characteristic including: race, color, genetic information, creed, national origin, religion, sex, affectional or sexual orientation, gender identity or expression, lawful alien status, ancestry, age, marital status, protected veteran status or disability. Hiring decisions are based upon ADP’s operating needs, and applicant merit including, but not limited to, qualifications, experience, ability, availability, cooperation, and job performance.
Ethics at ADP: ADP has a long, proud history of conducting business with the highest ethical standards and full compliance with all applicable laws. We also expect our people to uphold our values with the highest level of integrity and behave in a manner that fosters an honest and respectful workplace. Click https://jobs.adp.com/life-at-adp/ to learn more about ADP’s culture and our full set of values.
ADPBarcelonaDiversity, Equity, Inclusion & Equal Employment Opportunity at ADP: ADP is committed to an inclusive, diverse and equitable workplace, and is further committed……13 días
Deutsche PfandbriefbankMadridClose cooperation with other departments as a member of the Loan Management team to coordinate back office activities from initial loan origination to handover……3 días
Julius BaerMadridUnderstands the requirements from the business in order to provide the best service to the RMs, PMs and Clients. Passion for quality and service excellence.…8 días
RakutenBarcelonaReporting directly to the Head of Finance, you will support the tax compliance calendar, assist with filings and reconciliations across multiple jurisdictions,……+ 30 d
Barcelona Supercomputing CenterBarcelonaBSC-CNS is committed to the principles of the Code of Conduct for the Recruitment of Researchers of the European Commission and the Open, Transparent and Merit-……8 días
LoeweMadridCraft at Loewe is unconditionally bound up with art, an endless source of inspiration: from the British Arts & Craft masters to the whimsical world of Studio……+ 30 d
AIGMadridRepresent AIG as a central point of Multinational client & program management, coordinating communication, and project management across all internal and……+ 30 d