Finance & Administration Manager

The Finance & Administration Manager is responsible for overseeing the full spectrum of financial accounting, human resource and office administrative functions. This role ensures financial accuracy, compliance with statutory requirements, and the smooth daily operation of the office environment.

1. Financial Management & Accounting

• Full Set of Accounts: Oversee and manage the full spectrum of accounts (AP, AR, GL) and ensure timely month-end and year-end closing.
• Financial Reporting: Prepare monthly management reports, balance sheet reconciliations, and cash flow forecasts for management review.
• Budgeting & Cost Control: Assist in preparing annual budgets and monitor departmental spending to ensure cost-efficiency.
• Tax & Audit: Coordinate with external auditors and tax agents. Ensure compliance with SST (if applicable), corporate tax filings, and statutory requirements.
• Treasury: Manage bank facilities, perform bank reconciliations, and oversee petty cash management.

2. Administrative & Office Operations

• Office Management: Oversee daily office operations, including facilities management, office supplies procurement, and maintenance of office equipment.
• Vendor Management: Negotiate and manage contracts with service providers (cleaners, security, insurance, and IT support).
• Insurance & Renewals: Manage company insurance policies (General, Medical, Fleet) and ensure timely renewal of business licenses and permits.
• Document Control: Implement and maintain a systematic filing system for all corporate, legal, and financial documents.

3. Human Resources & Payroll Support

• Manpower Planning: Work with department heads to identify hiring needs and plan workforce requirements.
• Recruitment Process: Manage the full recruitment cycle including job posting, candidate sourcing, screening, interview coordination, and offer preparation.
• Payroll Processing: Oversee or verify monthly payroll, including EPF, SOCSO, PCB, and EIS contributions.
• HR Admin: Manage employee leave records, claims, and medical benefits. Assist in the preparation of offer letters and the onboarding of new hires.
• Compliance: Ensure company policies are up-to-date and in line with the latest Employment Act.

Key Requirements

• Qualification: Bachelor’s Degree in Accounting, Finance, Administration or others related field.
• Skills: Proficiency in ERP systems (e.g., JDE) and advanced MS Excel.
• Attributes: Strong leadership, high integrity, detail-oriented, and able to multitask in a fast-paced environment.

Job Types: Full-time, Permanent

Pay: RM7,000.00 - RM9,000.00 per month

Benefits:

• Health insurance
• Maternity leave
• Opportunities for promotion

Work Location: In person