Facilities Manager – Commercial / Office

The Focus Group Sandton, South Africa 29 April 2026 Mid / Senior 0 - 0 Full Time Cost to Company 10 years - 15 years Skills Facilities Management Commercial Properties Budgeting Financial Control Health and Safety Compliance Risk Management Contractor Management Project Management Common Material Management System (CMMS3) Stakeholder Management Industries Property Asset Management Job Description
Purpose of the Role
The Facilities Manager is responsible for managing building operations and maintenance across a commercial/office property portfolio. The role ensures optimal asset performance, statutory compliance, cost?effective maintenance, sustainability initiatives and alignment with portfolio strategy through strong technical leadership and stakeholder management.
Key Duties and Responsibilities Financial Management
Prepare, implement and manage CAPEX and OPEX budgets
Monitor and report on utility recoveries and consumption trends
Analyse income statements, variances and accounting movements
Ensure cost?effective service delivery without compromising compliance or quality
KPI and Asset Management
Develop and execute maintenance strategies to optimise asset lifecycle value
Implement and project manage planned maintenance programmes
Provide technical support to portfolio and property management teams
Ensure compliance with statutory regulations and conduct building inspections
Manage take?on, take?back and BO installations inspections
Project manage refurbishments, redevelopments, tenant installations and CAPEX projects
Identify efficiency improvements and green initiatives
Implement proactive lifecycle and asset maintenance planning
Align procurement and supplier management with portfolio objectives
Leverage technology and best?practice systems across the portfolio
Support sustainability initiatives and rollout plans
Risk Management
Ensure adherence to OHS legislation and risk mitigation procedures
Implement corrective action plans for compliance deviations
Oversee building compliance management in collaboration with building managers
People Management
Lead and manage Building Managers and Handymen
Ensure training, upskilling and statutory compliance across teams
Support recruitment of technical staff
Set performance targets and manage performance consistently
Provide leadership, guidance and operational support
Administration
Approve orders and process invoices in line with procurement policies
Ensure accurate and timeous reporting
Manage CMMS and building compliance platforms
Track SLAs, asset registers, roof, sprinkler and statutory schedules
Oversee small works rates and RFP processes
Stakeholder Management
Liaise with clients, tenants and internal teams
Manage contractor performance and KPIs
Attend and lead service provider meetings
Promote collaboration and knowledge sharing across regions
Minimum Requirements Experience
10 years’ experience in facilities or built environment management
Proven people management experience
Qualifications
Tertiary qualification in Engineering or Construction Management (BSc or equivalent)
Artisan trade background advantageous
Membership with Engineering Council of South Africa (advantageous)
Knowledge & Technical Requirements
Advanced building systems knowledge (electrical, mechanical, HVAC, plumbing)
Strong understanding of budgeting, financial statements and variance analysis
OHS Act and statutory compliance expertise
SLA and contractor management
CMMS and facilities technology systems
Skills and Competencies
Strong leadership and negotiation skills
Excellent communication and report writing
Project and time management
Detail?oriented and analytical
Resilient, adaptable and deadline driven
Strong problem?solving ability